Pretty easy problem to solve, just issue company cards and stop making people use their own cards for work purposes and then reimbursing them.
My last employer did that, and that’s probably what’ll happen if this gets abused too much. I wasn’t a fan of it though. It was easier to do expenses with my own card, and as a bonus I got the points. They eventually forced us to use the company card for flights though; too many points to give up I guess.
And here the company I’m working at stopped handing out company cards because people just never made sure to get receipts/invoices for things paid with those. You really can’t win this particular battle as company I feel.
Yes, I’m fully aware that companies behave like blood-sucking pos things the majority of the time. Yet as someone who works in accounting it’s just so incredibly hard to make people acknowledge that getting proper invoices is important. And even if they do sort of get it, give it a week and plenty forget it again…
So every time there’s an unexplained payment on the card without an invoice, it gets flagged as fraud and the card gets frozen.
I bet you get maybe two instances of this before people start remembering to submit invoices. Make them wait two hours to clear and reactivate the card every time this happens.
You’re in Sri Lanka and your company card isn’t working? Damn that sucks, let me look into why. Oh, it looks like there’s an unexplained expense on the card that has been flagged for fraud and the card is not operable. Please submit an invoice for all company card expenses as soon as possible to avoid this in the future.
